Saving an Excel file as a PDF is a convenient way to share your spreadsheet while ensuring that the formatting remains consistent across different devices and platforms. Whether you're creating a report, sharing data, or archiving information, converting your Excel file to a PDF is a straightforward process. Follow these steps to save your Excel workbook as a PDF:

How to Save an Excel File as a PDF?


Open Excel: 

Launch the Microsoft Excel application on your computer.


Open or Create Workbook: 

Open the Excel workbook that you want to save as a PDF. If you're creating a new workbook, make sure to input the data or format it as desired.


Review Formatting: 

Before converting to PDF, ensure that the formatting of your spreadsheet is as you want it to appear in the PDF document. This includes adjusting column widths, font styles, cell colors, and any other formatting elements.


Navigate to Backstage View: 

Click on the "File" tab in the upper left corner of the Excel window. This action will take you to Backstage View, where you can access various file-related options.


Choose "Save As": 

In Backstage View, select the "Save As" option from the list of options on the left-hand side. This will display additional save options on the right.


Select Location: 

Choose the location where you want to save the PDF file. You can select a specific folder or navigate to a cloud storage service if desired.


Choose PDF Format: 

In the "Save as type" dropdown menu, select "PDF (*.pdf)" as the file format for saving.


Set File Name: 

Enter a name for the PDF file in the "File name" field. This name will be used for the PDF document.


Optional: 

Choose Options: 

Click on the "Options" button if you want to configure additional settings for the PDF conversion. This might include selecting specific sheets to include, adjusting page layout, or setting the print area.


Save the PDF: 

After configuring the settings, click the "Save" button. Excel will convert the workbook into a PDF document and save it to the specified location.


Confirm PDF Output: 

Once the PDF is saved, you can navigate to the location you chose and open the PDF file to confirm that the formatting and content appear as intended.


By following these steps, you can easily convert your Excel workbook into a PDF document, ensuring that your data and formatting are preserved when sharing or distributing the file.